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Back to Revised Laws of Saint Lucia (2021)

Schedule 2

FORMS

	Form No. 1. (Section 8(2))
Application for registration of a Society
Saint Lucia.
To the Registrar of Friendly Societies
We, the undersigned, being members of a society [here state the objects and situation of the society] and being desirous that the said society should be registered under the Friendly Societies Act under the name of [here state the proposed name of the society] hereby make application that the said society may be registered accordingly; and we transmit herewith 2 copies of the rules of the society (and, if any officers have been appointed, 2 lists of the officers thereof).
Dated this ............................... day of ....................... 20 ........ .
.................................... .
Note.—The application, the rules, and the list of officers, if any, must be signed by 7 members, at least, including the secretary of the society.

Form No. 2

Saint Lucia

Office of the Registrar of Friendly Societies,

Castries

FRIENDLY SOCIETIES ACT

Acknowledgment of Registration of Society

Name of Society:

The ....................................................... Society is registered as a friendly society, insurance society, benevolent society, working men's club, or specially authorised society under the Friendly Societies Act this

day of ........................ 20 ........ .

(Signature)

Registrar of Friendly Societies

Form No. 3

Acknowledgment of Registration of Amendment of Rules

The foregoing amendment of the rules of the ............................................... Society is registered under the Friendly Societies Act this ................. day of ........................... 20 ........ .

(Signature)

Registrar of Friendly Societies

Form No. 4

Saint Lucia.

Office of the Registrar of Friendly Societies,

Castries.

FRIENDLY SOCIETIES ACT

Acknowledgment of Registration of Branch

The .................................. is registered as a branch of the ........................ Society (and of the branch of the same) under the Friendly Societies Act this ........................... day of .............................. 20 ........ .

(Signature)

Registrar of Friendly Societies.

Form No. 5

Acknowledgment of Registration of Amendment of Branch Rules

The foregoing amendment of the branch rules of the ............................................. is registered under the Friendly Societies Act this ..................................................... day of ................................. 20 ........

(Signature)

Registrar of Friendly Societies.

Form No. 6

Bond to be given by Officer of Society in Receipt of Money

Saint Lucia.

Know all men by these presents, that we A.B., of .................................................... one of the officers of the ......................................................... Society, established at ......................... in the ........ District ............ and ........... C.D. ........... of ........... (as surety on behalf of the said A.B.), are jointly and severally held and firmly bound to the said Society in the sum of $ .........................., to be paid to the said Society; for which payment well and truly to be made we jointly and severally bind ourselves, and each of us by himself or herself our and each of our heirs, executors and administrators, firmly by these presents.

Dated this ................................. day of ......................... 20 ........ .

............................................

Whereas the above-bounden A.B., has been duly appointed to the office of ..................... of the ............................................... Society, established as aforesaid, and he or she, together with the above-bound C.D., as his or her surety, have entered into the above-written bond, subject to the condition hereinafter contained: Now therefore the condition of the above-written bond is such, that if the said A.B., do render a just and true account of all moneys received and paid by him or her on account of the Society, at such times as the rules thereof appoint, and do pay over all the moneys remaining in his or her hands, and assign and transfer or deliver, all property, (including books and papers) belonging to the said Society in his or her custody or possession to such person or persons as the said Society, or the committee of management thereof, shall appoint, according to the rules of the said Society, together with the proper and legal receipts or vouchers for such payments, then the above-written bond shall be void, otherwise shall remain in full force.

Signed in our presence on the above-mentioned day.

................................................

Form No. 7
FRIENDLY SOCIETIES ACT
Questionnaire
Answers to Questions relating to the Audit of the Accounts of the ........................
...................... Friendly Society (Registered No. ........... ) for the year ending 31 December 20 ........ .
Questions.				Answers
1.	Are the balances in the various funds correctly brought forward from the previous year?
2.	(a)	Are the total receipts of each meeting paid promptly to the treasurer and duly signed for by him or her?
	(b)	What amount is the treasurer authorised to keep in his or her hands under the rules?
	(c)	Are the monthly balances within this limit? If in excess give details.
3.	Are the receipts duly entered in the cash books and do they agree with the amounts signed for by the treasurer?
4.	Are the receipts properly allocated as required by the rules of the society?
5.	(a)	Have all bank deposits been made in a savings bank within the meaning of the Act?
	(b)	Have you examined the bank books, and does the balance agree with the Balance Sheet and the Annual Return?
	(c)	Have you examined the bank certificates?
6.	Have you examined the treasurer's cash book, and does the balance agree with the secretary's cash book?
7.	(a)	Have you carefully examined the society's accounts relating to mortgage and property?
	(b)	Has all interest due been paid?
	(c)	Are the mortgaged premises sufficiently insured against loss by fire and the premiums paid?
	(d)	In whose names are the fire policies?
8.	Have you examined the receipts for the premiums paid for fire insurance and rates and taxes on properties owned by or mortgaged to the society?
9.	(a)	Are the funds of the society invested in accordance with the Friendly Societies Act?
	(b)	Are any funds of the society in unauthorised investments?
		If so, state the name and amount of every such unauthorised investment?
	(c)	Have you any recommendations to make with respect to the better investment of the funds?
10	Have you seen and checked the vouchers and receipts for all payments made by the society and were these duly authorised?
11.	Have all the books of the society been produced for your examination? Do they agree with the list submitted?
12.	Have you seen all accounts for the year which have been rendered by doctors, druggists, dentists, opticians and other creditors?
13.	Are the amounts due to doctors, druggists, dentists, opticians and other creditors fully and properly credited in the Society's ledger?
14.	Have proper receipts been produced to you for all payments stated to have been made to doctors, druggists, dentists, opticians and other creditors?
15.	Do those receipts agree in all respects with the orders and with the entries in the Society's books and accounts?
16.	(a)	Was the Register of members completely written up for the year under review?
	(b)	What is the society's membership as regards its—
(i)			financial members.
(ii)			unfinancial members.
(iii)			probationary members.
(iv)			juvenile members.
	(c)	Have you verified such membership with the annual return?
17.	(a)	Have you seen the detailed statement of the expenditure in respect of the society's anniversary celebrations for the year under review?
	(b)	Have you checked the vouchers submitted in respect of all such expenditure?
	(c)	Have proper receipts been produced to you for all payments made?
	(d)	Have there been, in your opinion any irregularities in connection with the anniversary expenses? If so, state them.
	(e)	Has the aggregate amount expended in respect of the anniversary celebrations exceeded the gross amount collectible from the membership?
18.	(a)	Have you carefully examined the record of levies kept by the society?
	(b)	Has any levy been excessive?
	(c)	Have the amounts arising from levies been duly and properly applied?
19.	(a)	Have you personally examined the securities, Crown Grants and other monuments of title belonging to or held by the society?
	(b)	Have you carefully examined the society's accounts in relation to its investments and verified the said securities, Crown Grants and other muniments of title therewith?
	(c)	Have you satisfied yourself that the ownership of the said securities, Crown Grants and other muniments of title is vested in the society, or that its rights, title or interest therein are duly and properly safeguarded and protected?
20.	Have you obtained all the information and explanations you have required?
21.	(a)	Have you any requirements or recommendations to make for the better operation of the society?
	(b)	Is there in your opinion any defect in the method of keeping the books and accounts?
	(c)	Have you any recommendations to make in respect of the better arrangement of the account of the society?
22.	Have all the recommendations of the previous year's Auditor been complied with and carried out?
23.	Have any of the funds or effects of the society been misapplied or wrongly withheld by any person or persons whomsoever?
24.	If any of the funds or effects of the society have been so misapplied or wrongly withheld:
	(a)	Who are the person or persons who have so misapplied or withheld the same?
	(b)	What are the amounts so misapplied or wrongly withheld?
N.B.—Answers should be written clearly and concisely. Add additional sheet if the space allotted cannot contain the answer to any question.
I, the undersigned, certify and declare that the above answers are full, honest and true and are given as the results of my examination of the books and accounts, records, returns, receipts, deeds and documents of the above named Friendly Society for or relating to the year ended 31 December 20 ........ .
Dated the .............................. day of .......................... 20 ........ .
Auditor.
General Remarks—
Special Report
Auditor.
Dated the .............................. day of .......................... 20 ........ .