The Adoption Committee shall prepare and maintain an Adoption List in which it shall record —
(a) the name of each prospective adoptive parent, in a form that —
(i) sets out the chronological order in which applications were received by the Adoption Committee,
(ii) shows a record of particulars, as the Adoption Committee thinks necessary to assist it in the placement of a child for adoption with an applicant;
(b) the name or identification of each prospective child available for adoption, in a form that —
(i) sets out the chronological order in which each child was approved for adoption, and
(ii) shows a record of particulars, the Adoption Committee thinks necessary to assist it in the placement of the child for adoption.