An accounting officer shall keep and maintain a record of persons paid from salaries and wages vote to determine at all times —
(a) the rate of salary, wage and any allowance payable;
(b) the authorized deductions to be made from each person's salary or wage;
(c) the dates on which increments are due;
(d) the leave due and taken;
(e) any other matter affecting the salaries and wages payable;
(f) the establishment position held and the station to which the person is posted.