(1) An accounting officer or receiver of revenue shall investigate every shortage in or loss of money, stamps, securities and other financial instruments discovered by or reported to him or her and shall submit a report of the investigation to the Director of Finance immediately after the investigation is completed.
(2) A report under subregulation (1) must include —
(a) the name of the Government Agency where the shortage or loss occurred;
(b) the date on which the shortage or loss occurred and the date on which it was discovered;
(c) where there has been a delay in discovering the loss, the reasons for the delay;
(d) details of the amounts of cash, stamps, securities or other financial instruments missing or lost;
(e) any amount of the shortage or loss recovered;
(f) the name and designation of the public officer responsible for the shortage or loss;
(g) a statement as to whether the shortage or loss was due to negligence on the part of a public officer;
(h) an assessment of the arrangements made for security, accounting and periodical checking;
(i) details of the last cheque made including the name of the public officer by whom such cheque was made;
(j) a statement on any grounds for suspicion of fraud or any other irregularity;
(k) the result of a police investigation, if applicable;
(l) recommendations for improved security or accounting arrangements; and
(m) recommendations for any action to be taken against the officer responsible for the shortage or loss.