(1) An accounting officer shall be notified by the Accountant General of any charges incurred through procurement agents against the votes under his or her control and such charges must be duly recorded in his or her vote accounts.
(2) A copy of the debit advice issued by the Accountant General must be returned to him or her endorsed by an accounting officer that the charges have been entered in his or her vote account.
(3) An Accountant General, on receipt of a monthly bill for repetitive payments may, after consultation with the responsible accounting officer, charge the expenditure to the appropriate account of the relevant Government Agency.
(4) Where a monthly amount is charged against the vote account, the Accountant General must issue a Debit Advise to an accounting officer within 5 working days of the charge.