Where a cheque drawn manually is spoilt, whether in the process of being drawn or by the discovery of an error in the cheque or otherwise, the accountable officer who has immediate responsibility for the drawing of the cheque shall—
(a) write or stamp across the face of the cheque the word “cancelled” in upper case letters;
(b) initial the front of the cheque; and
(c) attach the cheque securely to the matching counterfoil or duplicate.