(1) All dishonoured cheques returned by a bank after deposit shall be returned directly to, and controlled by the Accounts Department.
(2) Copies of the cheques under subregulation (1), shall be forwarded to the Credit Department which shall maintain and control them and members of such departments shall have no incompatible functions.
(3) In this regulation the term “cheques” includes markers which have been converted into cheques.
(4) A person other than an employee of a gaming operator who has no incompatible functions shall not engage in efforts to collect returned cheques except that a lawyer representing a gaming operator may bring action for such collection.
(5) Continuous records of all returned cheques shall be maintained by members of Accounts Department employees with no incompatible functions and such records shall include at a minimum, the following—
(a) the date of the cheque;
(b) the name and address of the drawer of the cheque;
(c) the amount of the cheque;
(d) the date the cheque was dishonoured;
(e) the name credit number recorded on the cheque for personal cheques received or the marker serial number for markers; and
(f) the date and amount of any collections received on the cheque after being returned by a bank.
(6) A cheque dishonoured by a bank may be immediately redeposited if there is sufficient reason to believe the cheque will be honoured the second time.
(7) Statements shall be sent to patrons by the Accounts Department immediately upon initial receipt of a returned cheque or immediately upon receipt of a cheque returned for a second time if the cheque was immediately redeposited under subregulation (6) and on a quarterly basis thereafter until collection efforts are discontinued, and such statements shall include, but are not limited to, the following—
(a) the name and address of the drawer;
(b) the date of the cheque;
(c) the amount of the cheque.
(8) Patrons to whom statements are sent shall be advised of a return address and the department to which replies shall be sent.
(9) The Accounts Department shall receive all collections and these collections shall be recorded by persons employed in the Accounts Department who have no other functions that are incompatible.
(10) Copies of statements and other documents supporting collection efforts shall be maintained and controlled by members of Accounts Department.
(11) After all reasonable collection efforts, returned cheques shall be written off and listings of such cheques shall be approved in writing by, at a minimum, the Chief Operating Officer and Chief Financial Officer and such cheques and listings shall be kept and controlled by members of Accounts Department.
(12) A continuous record of all written-off cheques shall be maintained by members of the Accounts Department with no incompatible functions and the continuous record shall be adjusted for any subsequent collections.