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15. Accounting controls within the Cashiers' Cage Department
2023 Laws not yet authenticated through a Commencement Order

Revised Laws of Saint Lucia (2023)

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15.   Accounting controls within the Cashiers' Cage Department

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    (1)   At the end of each shift, the cashiers assigned to the outgoing shift, shall record on a cashier's count sheet the face value of each cage inventory item counted and the total of the opening and closing cage inventories and shall reconcile the total closing inventory with the total opening inventory.

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    (2)   The Cashiers Cage Department shall be physically segregated by personnel and functions as follows—

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      (a)     General Imprest Cashiers who shall operate on an imprest basis with individual imprest inventories of cash and whose functions shall be the following—

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        (i)     to receive cash, cash equivalents, cheques, gaming chips and gaming plaques from patrons for marker consolidations, total or partial redemptions or substitutions,

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        (ii)     to receive gaming chips and gaming plaques from patrons in exchange for cash,

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        (iii)     to receive travellers cheques and other cash equivalents from patrons in exchange for currency or coin,

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        (iv)     to receive cash, cash equivalents, gaming chips and gaming plaques from patrons in exchange for customer deposit forms,

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        (v)     to receive customer deposit forms from patrons in exchange for cash in accordance with these Regulations,

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        (vi)     to receive markers from Marker Bank Cashiers to be returned to patrons for marker redemptions, partial redemptions, consolidations or substitutions,

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        (vii)     to receive from Marker Bank Cashiers, Fill Bank Cashiers and Main Bank Cashiers, documentation with signatures thereon, required to be prepared for the effective segregation of functions in the cashier's cage,

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        (viii)     to receive personal cheques for non-gaming purposes to a maximum of $500 a day for any one patron, such cheques to be exchanged for cash with the Main Bank Cashier,

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        (ix)     in the event of receiving gaming chips from persons who have not been gaming, or cannot reasonably be thought to have been gaming, for exchange for cash, to cause an entry to be made in a separate log, established for the purpose, of the name and address of the person making the exchange, the date, and the amounts and denominations of the gaming chips exchanged, and

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        (x)     to carry out any other function approved by the Board;

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      (b)     Marker Bank Cashiers who shall not have access to cash, gaming chips and gaming plaques, and whose functions shall be the following—

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        (i)     to receive and maintain custody of markers in conformity with regulation 25,

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        (ii)     to maintain a marker activity log in conformity with regulation 27,

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        (iii)     to receive from General Imprest Cashiers, Fill Cashiers, and Main Bank Cashiers documentation with signatures thereon, required for the effective segregation of functions in the cashiers cage, and

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        (iv)     to carry out any other function approved by the Board;

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      (c)     Fill Bank Cashiers who shall not have access to currency or cash equivalents, except for a limited inventory of $0.50 and $0.25 coins which may only be used to facilitate odds pay outs or commission and whose functions shall be to receive the following—

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        (i)     from Security Department, gaming chips, gaming plaques, and coins removed from gaming tables in exchange for the issuance of a credit,

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        (ii)     from Security Department, requests for fills in exchange for the issuance of a fill slip and the disbursement of gaming chips, gaming plaques, or coins,

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        (iii)     gaming chips from the General Imprest Cashiers in exchange for proper documentation,

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        (iv)     from General Imprest Cashiers, Marker Bank Cashiers and Main Bank Cashiers documentation with signatures thereon, required for the effective segregation of functions in the cashiers cage, and

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        (v)     any other function approved by the Board;

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      (d)     Main Bank Cashiers functions shall be the following—

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        (i)     to receive cash, cash equivalents, personal cheques received for non-gaming purposes to a maximum of $500 a day for any one patron, and documentation from General Imprest Cashiers in exchange for cash,

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        (ii)     to receive cash from the count rooms,

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        (iii)     to prepare the Cashiers Cage Department's overall reconciliation and accounting records,

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        (iv)     to receive from General Imprest Cashiers, Fill Cashiers, and Marker Bank Cashiers, documentation with signatures thereon, required to be prepared for the effective segregation of functions in the cashiers cage, and

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        (v)     any other function approved by the Board.

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    (3)   Eastern Caribbean currency may not be exchanged for foreign currency at the cashiers cage and deposits of Eastern Caribbean currency may only be re-paid in Eastern Caribbean currency or gaming chips.

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    (4)   Signatures attesting to the accuracy of the information contained on the following sheets shall be, at a minimum—

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      (a)     on the cashiers count sheet, the signatures of the General Imprest Cashiers assigned to the incoming and outgoing shifts;

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      (b)     on the Marker Bank closeout sheet, the signatures of the Marker Bank Cashiers assigned to the incoming and outgoing shifts;

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      (c)     on the Fill Bank closeout sheet, the signatures of the Fill Bank cashiers; assigned to the incoming and outgoing shifts;

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      (d)     on the Main Bank closeout sheet, the signatures of the Main Bank Cashiers assigned to the incoming and outgoing shifts.

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    (5)   At the conclusion of gaming activity each day, at a minimum, copies of the cashiers count sheet, recapitulation, Fill Bank, Main Bank, Marker Bank and Main Slot Bank closeout sheets and related documentation, shall be forwarded to the Accounts Department for agreement of opening and closing inventories, and agreement of amounts thereon to other forms, records and documentation required by these Regulations or for the recording of transactions.

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    (6)   A gaming operator may employ a Pit Clerk whose functions shall be restricted to—

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      (a)     custody of markers in accordance with regulation 25(7) (c);

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      (b)     verification of patrons credit limit;

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      (c)     preparation of markers in accordance with regulation 25(8)(b);

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      (d)     communication with the Security Department to request the transfer of markers to the Marker Bank in accordance with regulation 25(10);

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      (e)     communication with the Security Department, requesting of the transfer of a request for fill to the Fill Bank in accordance with regulation 22;

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      (f)     communication with Security Department to request the transfer of a request for credit to the Fill Bank in accordance with regulation 23; and

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      (g)     receipt of player rating cards from gaming supervisors for entry into computer systems.

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