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GAMING, RACING AND BETTING ACT
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33. Procedure for counting and recording contents of drop boxes
2023 Laws not yet authenticated through a Commencement Order

Revised Laws of Saint Lucia (2023)

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33.   Procedure for counting and recording contents of drop boxes

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    (1)   The contents of drop boxes shall be counted and recorded in the count room in conformity with this regulation.

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    (2)   Each gaming operator shall place on file with the Board the specific time during which the contents of drop boxes removed from gaming tables are to be counted and recorded, which, at a minimum, shall be once each day of gaming.

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    (3)   The opening, counting and recording of the contents of drop boxes shall be performed by a count team in the presence of a Board Inspector, in order to ensure compliance with these Regulations and agreed procedures.

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    (4)   To gain entrance to the count room, the Board Inspector may be required to present an official identification card containing his or her photograph issued by the Board.

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    (5)   A person shall not—

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      (a)     carry a handbag or other container unless it is transparent; or

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      (b)     remove his or her hands from or return them to a position on or above the count table unless the backs and palms of his or her hands are first held straight out and exposed to the view of the other members of the count team and the closed circuit television cameras.

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    (6)   All persons participating in the opening, counting and recording of the contents of drop boxes shall wear a full length smock which has no pockets.

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    (7)   Immediately prior to the opening of the drop boxes, the doors to the count room shall be securely locked and except as otherwise authorised by these Regulations, a person shall not be permitted to enter or leave the count room, except during a normal work break or in an emergency, until the entire counting, recording and verification process is completed.

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    (8)   During a work break or in the event of an emergency, the counting and recording process shall be discontinued unless the appropriate persons as described in subregulation (3) are present.

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    (9)   Immediately prior to the commencement of the count, one count team member shall notify the person assigned to the closed circuit television monitoring station in the gaming establishment that the count is about to begin, after which, such person shall make an audio-video recording, with the time and date inserted thereon of the entire counting process which shall be retained by the Surveillance Department for at least 7 days from the date of recording unless otherwise directed by the Board.

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    (10)   Procedures and requirements for conducting the count in relation to drop boxes shall be as follows—

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      (a)     as each drop box is placed on the count table, one count team member shall announce, in a tone of voice to be heard by all persons present and to be recorded by the audio recording device, the game, table number, and shift marked thereon;

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      (b)     the contents of each drop box shall be emptied and counted separately on the count table, which procedures shall be at all times conducted in full view of the closed circuit television cameras located in the count room;

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      (c)     immediately after the contents of a drop box are emptied onto the count table, the inside of the drop box shall be held up to the full view of a closed circuit television camera, and shall be shown to at least one other count team member and the Board Inspector to confirm that all contents of the drop box have been removed, after which the drop box shall be locked and placed in the storage area for drop boxes;

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      (d)     the contents of each drop box shall be segregated by a count team member into separate stacks on the count table by denominations of coin and currency and by type of form, record or document;

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      (e)     each denomination of coin and currency shall be counted separately by at least 2 count team members who shall place individual bills and coins of the same denomination on the count table in full view of the closed circuit television cameras, and such count shall be observed and the accuracy confirmed orally or in writing, by at least one other count team member;

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      (f)     as the contents of each drop box are counted one count team member shall record or verify on a master game report and supporting documents, by game, table number, and shift, the following information—

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        (i)     the total amount of currency, coin and promotional chips counted,

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        (ii)     the amount of the opener,

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        (iii)     the amount of the closer,

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        (iv)     the serial number and amount of each name credit,

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        (v)     the total amount of all name credits and travel vouchers,

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        (vi)     the serial number and amount of each fill slip,

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        (vii)     the total amount of all fill slips,

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        (viii)     the serial number and amount of each credit slip,

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        (ix)     the total amount of all credits slip, and

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        (x)     the win or loss made by the gaming operator;

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      (g)     after the contents of each drop box have been counted and recorded, one member of the count team shall record by game and shift, on the master game report, the total amounts of currency and coin, table inventory slips, markers, fill slips and credit slips counted, and the win or loss, together with such additional information as may be required on the master game report by the Board or the gaming operator;

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      (h)     despite the requirements of paragraphs (f) and (g) if a gaming operator's system of internal control provides for the recording on the master game report of fill slips, credit slips, markers and table inventory slips by cage cashiers prior to the commencement of the count, a count team member shall compare for agreement the serial numbers and totals of the amounts recorded thereon to the fill slips, credit slips, markers and table inventory slips removed from the drop boxes;

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      (i)     despite the requirements of paragraphs (f) and (g), if the gaming operator's system of internal control provides for the count team functions to be comprised only of counting and recording currency and coin, credit slips and name credits, members of the Accounts Department with no incompatible functions shall perform all other counting, recording and comparing duties herein;

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      (j)     after completion and verification of the master game report, each count team member shall sign the report attesting to the accuracy of the information recorded thereon;

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      (k)     at no time after the Board Inspector has signed the master game report shall any changes be made to it without prior written approval of the Board.

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    (11)   Procedures and requirements at the conclusion of the count in relation to drop boxes for each gaming shift shall be as follows—

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      (a)     all cash removed from each drop box after the initial counting, verification and recording processes have been completed shall be presented in the count room by a member of a count team to a cage cashier who, prior to having access to the information recorded on the master game report and in the presence of the count team and the Board Inspector, shall recount, either manually or mechanically, the cash received, after which the Board Inspector shall sign the report evidencing his or her presence during the count and the fact that both the cage cashier and count team have agreed on the total amount of cash counted;

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      (b)     the issuance copies of markers and duplicate name credits shall be forwarded directly to the Accounts Department;

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      (c)     the master game report, after signing, and the requests for fills, the fill slips, requests for credits, credit slips and the issuance copies of markers and duplicate name credits and the table inventory slips removed from drop boxes shall be transported directly to the Accounts Department and shall not be available to any members of the Cashiers Cage Department;

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      (d)     immediately following the completion of each count, a copy of the master game report and supporting documents shall be retained by the Board Inspector;

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      (e)     if the gaming operator's system of internal control does not provide for the forwarding from the cashiers cage of the duplicate of the fills, credits, request for credits, request for fills, the accounts copies of markers and duplicate name credits directly to the Accounts Department, such documents recorded or to be recorded on the master game report shall be transported from the count room directly to the Accounts Department.

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    (12)   The originals and copies of the master game report, copies of markers, name credits, request for fills, fill slips, request for credits, credit slips, and table inventory slips shall on a daily basis, in the Accounts Department be—

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      (a)     compared for agreement with each other, on a test basis, by persons with no recording responsibilities and, if applicable, to triplicates or stored data;

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      (b)     reviewed for the appropriate number and propriety of signatures on a test basis;

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      (c)     accounted for by series numbers, if applicable;

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      (d)     tested for proper calculation, summarization, and recording;

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      (e)     subsequently recorded; and

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      (f)     maintained and controlled,

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    by the Accounts Department.

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