(1) A request for fill on a gaming table shall be prepared by a Gaming Supervisor to authorise the preparation of a fill slip for the distribution of gaming chips, gaming plaques and coins to gaming tables.
(2) The request mentioned in subregulation (1) shall be prepared in a duplicate form.
(3) On the original and duplicate of the request mentioned in subregulation (1), the following information, at a minimum, shall be recorded—
(a) the date, time, and shift of preparation;
(b) the denomination of gaming chips, gaming plaques or coins to be distributed to the gaming tables;
(c) the total amount of each denomination of gaming chips, gaming plaques or coins to be distributed to the gaming tables;
(d) the game and gaming table number to which the gaming chips, gaming plaques or gaming coins are to be distributed;
(e) the signature of the Gaming Supervisor; and
(f) the signature of a member of the Security Department.
(4) After preparation of a request to which this regulation applies, the duplicate of such request shall be transported directly to the cashiers cage by a member of the Security Department.
(5) The original copy of a request to which this regulation applies shall be placed by the croupier in public view on the gaming table to which the gaming chips, gaming plaques or coins are to be received and shall not be removed until the gaming chips, gaming plaques or coins are received at which time the request and fill slip are deposited in the drop box.
(6) A fill slip shall be prepared by a Fill Bank Cashier whenever gaming chips, gaming plaques or coins are distributed to the gaming tables from the cashiers' cage.
(7) Fill slips shall be serially pre-numbered forms, and each series of fill slips shall be used in sequential order, and the series numbers of all fill slips received by a gaming operator shall be accounted for by employees with no incompatible functions.
(8) The original and all copies of void fill slips shall be marked “VOID” and shall require the signature of the preparer.
(9) The following procedures and requirements shall be observed with regard to fill slips—
(a) each series of fill slips shall be in triplicate form to be kept in a locked dispenser that will permit an individual slip in the series and its copies to be written upon simultaneously while still located in the dispenser, and that will discharge the original and duplicate while the triplicate remains in a continuous, unbroken form in the dispenser;
(b) access to the triplicate copy of the fill slip shall be maintained and controlled at all times by employees responsible for controlling and accounting for the unused supply of fill slips, placing fill slips in the dispensers, and removing from the dispensers, each day, the triplicate copies remaining therein and these employees shall have no incompatible functions.
(10) On the original, duplicate and triplicate copies of the fill slip, the preparer shall record, at a minimum, the following information—
(a) the denomination of the gaming chips, gaming plaques or coins being distributed;
(b) the total amount of each denomination of gaming chips, gaming plaques or coins being distributed;
(c) the total amount of all denominations of gaming chips, or gaming plaques or coins being distributed;
(d) the game and table number to which the gaming chips, or gaming plaques or coins are being distributed;
(e) the date and shift during which the distribution of gaming chips, gaming plaques or coins occur; and
(f) the signature of the preparer.
(11) Upon preparation, the time of preparation of the fill slip shall be recorded, at a minimum, on the original and the duplicate.
(12) All gaming chips, gaming plaques or coins distributed to the gaming tables from the cashier's cage shall be transported directly to the gaming tables by a member of the Security Department who shall agree the request to the fill slip and sign the duplicate of the request, maintained at the cashiers cage, before transporting the gaming chips, gaming plaques or coins and the original fill slip for signature.
(13) Signatures attesting to the accuracy of the information contained on the original and duplicate of the fill slip shall be, at a minimum, of the following persons at the following times—
(a) the Fill Bank Cashier upon preparation;
(b) the member of the Security Department transporting the gaming chips, gaming plaques or coins to the gaming table upon receipt from the cashier of gaming chips, gaming plaques or coins to be transported;
(c) the croupier assigned to the gaming table upon receipt at such table from the member of a Security Department of gaming chips, gaming plaques or coins at such gaming table; and
(d) the Gaming Supervisor assigned to the gaming table upon receipt of the gaming chips, gaming plaques or coins at such table.
(14) Upon meeting the signature requirements as described in subregulation (13), the member of the Security Department that transported the gaming chips, gaming plaques or coins and the original copy of the fill slip to the table, shall observe the immediate placement by the croupier of the original fill slip and original request in the drop box attached to the gaming table to which the gaming chips, gaming plaques or coins were transported.
(15) The duplicate fill slip and request shall be maintained together and controlled by employees independent of the Gaming Department.
(16) The original and duplicate void fill slips, the original request and the original fill slip, maintained and controlled in conformity with subregulation (14) shall be forwarded to—
(a) the count team for agreement with the original copy of the fill slip and original copy of the request removed from the drop box after which the original and duplicate copy of the request and the original and duplicate copy of the fill slip shall be forwarded to the Accounts Department for agreement, on a daily basis, with the triplicate; or
(b) the Accounts Department for agreement, on a daily basis, with the original fill slip and original copy of the request removed from the drop box and the triplicate.
(17) If a table requires additional tokens or coin with an aggregate value of not more than $100 the following procedure shall be adopted—
(a) the gaming chips may be exchanged for tokens and coin with the General Imprest Cashiers and the value of the gaming chips removed shall be indicated by a lammar button until the tokens and coins are returned to the table;
(b) the exchange under paragraph (a) shall be recorded on a 3-part chip exchange form at a minimum signed by the croupier, the Gaming Supervisor approving the exchange, the member of the Security Department who transfers the gaming chips, and the General Imprest Cashier;
(c) the original gaming chip exchange form shall be retained at the table throughout the exchange;
(d) the duplicate and triplicate copies of the gaming chip exchange form shall be taken to the cage by the member of the Security Department to effect the exchange and the duplicate returned to the gaming table with the tokens or coins;
(e) after verification of the exchange, the lammar button shall be removed and both the original and duplicate copies of the gaming chip exchange form shall be deposited in the drop box;
(f) the triplicate of the gaming chip exchange form shall be maintained and controlled by the General Imprest Cashier.