(1) Every insurer by whom a policy is issued shall keep a record of the following particulars in respect of any certificates issued:
(a) the full name and address of the person to whom the policy or certificate is issued;
(b) in the case of a policy relating to a specified motor vehicle, the index mark and registration number of each such motor vehicle;
(c) the date on which the policy comes into force and the date on which it expires; and
(d) in the case of a policy, the conditions subject to which the persons or classes of persons specified in the policy will be indemnified.
(2) Every such record shall be preserved for at least one year from the date of expiry of the policy.
(3) An insurer by whom a certificate of insurance is issued shall within a period of 2 weeks from the day the policy becomes effective, forward to the Licensing Authority a duplicate of the certificate.
(4) Any person, authority or insurer by whom records of documents are required to be kept by these Regulations shall, without charge, furnish to the Licensing Authority or to the Commissioner of Police, on request any particulars thereof.
(5) Where with the consent of the person to whom it was issued a policy is suspended or ceases to be effective otherwise than by the effluxion of time such person shall immediately return any related certificates to the insurer by which they were issued and a new policy shall not be issued to that person, unless and until the certificates have been returned to the insurer or the insurer is satisfied that they have been lost or destroyed.