Revised Laws of Saint Lucia (2023)

PART V
MEETINGS OF THE INSTITUTE

21.   First Meeting of Council

The first meeting of the Institute shall be held within three (3) months after the date of its establishment, for appointing Committees and for such other purposes as the Council may determine.

22.   Annual General Meeting

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   (1)   The Institute shall in each year hold a General Meeting as its Annual General Meeting in addition to any other meeting in that year, and shall specify the meeting as such in the Notices calling it, and not more than fifteen (15) months shall elapse between the date of one Annual General Meeting of the Institute and that of the next—

Provided that so long as the Institute holds its first Annual General Meeting within eighteen (18) months of its establishment, it need not hold it in the year of its establishment, or in the following year.

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   (2)   The Annual General Meeting of the Institute shall be held at such time and place as the Council shall appoint.

23.   Special General Meeting

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   (1)   A Special General Meeting of the Institute shall be called by the Secretary—

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      (a)     upon the direction of the Council; or

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      (b)     upon the receipt by him of a request signed by not less than 12 of the total number of members of the Institute and specifying the business to be transacted thereat.

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   (2)   Every Special General Meeting called in accordance with paragraph (b) of sub-article (1) shall be held not later than 30 days from the receipt by the Secretary of the request.

24.   Quorum and notice of meetings

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   (1)   At any general meeting of the Institute 25% of the persons entitled to be present and to vote shall form a quorum.

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   (2)   At least 21 days notice of every Annual General Meeting shall be given to every member of the Institute by posting the same or by advertising in a newspaper circulating in each member state.

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   (3)   In the case of a Special General Meeting, a notice referred to in sub-article (2) shall contain a statement indicating the nature of the business to be transacted thereat.

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   (4)   At any general meeting of the Institute only financial members are entitled to be present and to vote.

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   (5)   A member entitled to vote at a general meeting may appoint a proxy to attend on the member's behalf: Provided that notice of such proxy must be served on the Institute not less than 48 hours before the time of the meeting.