(1) Upon the appointment of a Board, or where proceedings are taken before a magistrate for the determination of any question relating to the payment of compensation, the authorised officer shall forward to the chairperson, or to the magistrate, as the case may be, those of the following documents and particulars which relate to the acquisition or the intended acquisition of the land, as the case may be—
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(a) a copy of any notification and declaration which has been published in the Gazette;
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(b) a copy of the notice of acquisition;
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(c) a copy of any notice issued or received by him or her;
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(d) a copy of all statements received by him or her in compliance with any notice issued by him or her;
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(e) the names and addresses of the persons who the authorised officer has reason to believe are interested in the land; and
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(f) a copy of the report required by this section.