(1) A procuring entity shall prepare a public procurement plan for each financial year and shall revise the plan as appropriate during the course of the year.
(2) A public procurement plan shall be integrated with applicable budget processes based on indicative or approved budgets, as the case may be.
(3) A public procurement plan for each procuring entity shall include —
(a) a list of the goods, works and services required;
(b) a schedule of the delivery, implementation or completion dates for all goods, works and services required;
(c) an indication of which items can be aggregated for procurement as a single package or through any applicable arrangements for bulk purchases in accordance with this Act;
(d) an estimate of the value of each package of goods, works or services required and details of the budget available and sources of funding;
(e) an indication of the anticipated public procurement procedure for each procurement requirement, including any need for pre-qualification, and the anticipated time for the procurement procedure, taking into account the applicable approval requirements; and
(f) an indication of how the procuring entity is expected to manage the public procurement.
(4) A procuring entity shall submit a copy of the public procurement plan, and each update of it to the Director.
(5) A procuring entity shall plan its procurement in a rational manner and in particular shall —
(a) aggregate its requirements wherever possible, both within the procuring entity and between procuring entities, to obtain value for money and reduce procurement costs;
(b) make use of rate or running contracts wherever appropriate to provide an efficient, cost effective and flexible means to procure goods, works or services that are required continuously or repeatedly over a set period of time;
(c) avoid splitting of procurement to defeat the use of appropriate public procurement procedures; and
(d) integrate its expenditure programme with its public procurement plan.
(6) Within 3 months of the passage of the Appropriation Act, the Director shall publish a notice on the Government's official website, the Gazette and any regional platform that contains information with respect to the public procurement plan of each procuring entity for that financial year. (Substituted by Act 13 of 2020
(7) A notice under subsection (6) must include —
(a) the subject matter of planned public procurements and the desired volumes of the subject matter;
(b) the proposed date or range of dates for the publication of an invitation to tender.
(Substituted by Act 13 of 2020)
(8) Each procuring entity shall employ best endeavours to conduct public procurement procedures in accordance with the public procurement plan published under section 5(1)(o). (Substituted by Act 13 of 2020)